The structure of the Living AI Policy, section by section, and what your school has to decide in each. Your details are saved in this browser only — nothing is sent anywhere.
Fill in your school’s details. Saved automatically in this browser only — close the tab and your work returns next visit.
The same sections, in the same order, as the policy a Review drafts — so a worksheet started here carries straight into it.
Who and what the policy covers — staff, students, contractors, every AI tool including features inside platforms you already use — and how often it is reviewed.
AI, generative AI, AI feature, student data, policy owner, governance panel, and the terms your own law uses.
The inventory: every tool, who uses it, and with what data. The Exposure Scan finds the ones nobody declared.
What staff and students may do, by role and grade band, without asking first.
What needs approval before use, and what is never allowed — and why.
Which data goes to which tool, under which law, and what parents can see, correct or refuse.
How an AI-related safeguarding concern is reported, and who handles it.
The steps a new tool goes through before anyone uses it with students. The vendor matrix helps compare candidates.
Policy owner, panel, head of school, staff: who decides what, and who answers for it.
How incidents are classified, who is told and when, and the regulator deadlines that apply to you. See the incident response tool.
The laws that apply — for example Ley 1581 de 2012 in Colombia, FERPA and COPPA in the United States, the GDPR in Spain.
Review cadence, what triggers an early review, and the version history.
How students declare AI use in each assignment, and why a detector score is never evidence on its own.
No required tool the school does not provide; accessibility and home languages checked before approval.
Sections 4 and 5 sort every use into one of three levels. The criteria below are a starting point for your working group, not a legal test.
This worksheet is free and always will be. In a Review we draft your school’s v1.0 with you, aligned to the law where you operate, ready for your counsel — see what it contains or see pricing.